Project Coordinator

Description

As a Project Coordinator, your main responsibility is to work closely with Project Managers to generate, maintain, track, and distribute project documentation. Your ability to be self-motivated, detailed, and adaptable will lend you to be successful within this role.

Responsibilities/Duties:

Project Coordinators ordinarily work with 2-4 Project Managers on various projects at one time

• •Facilitate submittals, RFIs, subcontracts, and change orders as needed
• •Managing record documentation, including saving and cataloging project paperwork, emailing contracts, uploading submittals, requesting and assembling closeout documents, etc.
• •Maintain project logs of submittals, RFIs, subcontracts, and change orders
• •Manage project contact directory of subcontractors and teams
• •Track executed subcontractor contracts and review markups for PM approvals
• •Assemble superintendent start-up paperwork for use on project site
• •Ensure that Subcontractors return signed subcontracts in a timely manner, contacting delinquent Subcontractors to request agreements or Certificates of Insurance
• •Assist with permits as needed
• •Create municipal binders required for inspections
• •Set up and maintain project folders in Procore and on the company server
• •Collect project closeout documents from subcontractors and create Operation and Maintenance Manuals upon project completion
• •Schedule meetings as requested
• •Assist with invitation to bid tasks as needed
• •Attend meetings and trainings as assigned
• •Complete special projects as assigned

Requirements

• •2+ years of Project Coordination experience in a Construction Project Management setting
• •Associate or Bachelor’s degree in Construction Management, Project Management, or Business Administration is preferred, but not required. Equivalent experience will be considered.
• •Basic understanding of construction plan and specification format and CSI codes
• •Excellent analytical and problem-solving abilities
• •Exceptional written and verbal communication skills
• •High level of confidentiality and professionalism when interacting with Owners/Clients
• •Intermediate level understanding of Microsoft Office, Procore, and other PM software
• •Ability to build and maintain strong working relationships
• •Ability to effectively manage time, multi-task, and pay close attention to details
• •Self-motivated professional with the ability to work independently and as part of a team
• •Regularly required to move, sit, and bend for various hours throughout the day
• •Reliable transportation