Project Documentation Manager

Location:

Ludvika, Dalarna County, Sweden

Job ID:

R0143651

Date Posted:

2026-09-16

Company Name:

HITACHI ENERGY SWEDEN AB

Profession (Job Category):

Project/Program Management

Job Schedule:

Full time

Remote:

No

Job Description:

The opportunity

We are seeking a Project Documentation Manager to join our global project documentation team at HVDC. In this role, you will be responsible for Project Documentation Management in HVDC projects. You will be part of a project core team reporting directly to the Project Director. You are expected to ensure compliance with requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the project. Additionally, you will coordinate with Project Document Control resources located in various global locations. Our department consists of other Project Documentation Managers, each working in HVDC EP/EPC tenders and projects.’

How you’ll make an impact

• •Establishing processes for documentation management based on the HVDC base processes and adapted to fit contract requirements.
• •Provide project team members with training and support to enable them to successfully follow the processes in the project.
• •Controlling customer contracts and specifications, managing the requirements, calculating risks, making cost calculations and doing cost follow-up.
• •Preparing reports and presentations related to project documentation, and monitoring documentation progress e.g. review and approvals, planned deliverables in accordance with agreed time-schedule, etc.
• •Managing alignment with project team, suppliers and 3rd parties to agree on standards, systems, efficient flow of documentation, etc.
• •Making strategic decisions and prioritizing based on big picture analysis

Your background

• •A bachelor’s degree in a relevant field or equivalent experience in the function
• •Work experience as Lead Document Control, Project Manager, or similar, is available from your previous positions.
• •Proficient computer skills and experience from any document management system are advantageous.
• •You are responsive, customer-oriented and can see opportunities in your work.
• •You are an engaged person who can speak up for your issues, you manage the work in a forward direction.
• •Fluency in English and Swedish is required, written and spoken alike, as you will be working as part of a global business. Additional language skills are advantageous.

More About Us

We believe great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual – fueling engagement, performance, and growth. By prioritizing well-being, we build a workplace where personal and organizational success grow together.

Our benefits offering for our roles generally includes:

• •Collective agreement
• •Flexible working time
• •Health care and wellness allowance
• •Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• •Mentor to support you throughout onboard phase
• •Various trainings and education supporting employee development
• •Diversified company with over 70+ nationalities working in Sweden
• •Supplementary compensation for parental leave
• •Employee Benefit Portal with thousands of discounts and perks

More about us

Are you ready for a new exciting challenge? Does the above description sound like you? Welcome to apply now! Applications will be reviewed on an ongoing basis, so don’t delay – apply today!

This position is based in Ludvika. Hiring for multiple positions.

Recruiting Manager Pontus Gudmundsson, +46 72 501 71 10, will answer your questions about the position.

Union representatives - Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Ledarna: Frank Hollstedt, +46 107-38 70 43; Unionen: Fredrik Holmgren, +46 107-38 21 85. All other questions can be directed to Talent Acquisition Partner Kevin Galloway, kevin.galloway@hitachienergy.com

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.