Sales Administrator

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Job Title: Sales Administrator

• Location: Remote
• Time Zone: US Time Zones (EST–PST)

Role Overview

We are seeking an experienced and detail-oriented Sales Administrator to support a high-performing sales organization. This role is ideal for a proactive professional with a strong operational mindset who thrives behind the scenes — keeping systems clean, processes running smoothly, and the sales team focused on closing. Experience in the education sector is a strong advantage.

Key Responsibilities

Manage and maintain the CRM (HubSpot), ensuring data accuracy, pipeline hygiene, and up-to-date records

Support the sales team with administrative tasks including contract preparation, proposals, and sales documentation

Track and report on key sales metrics, pipeline activity, and performance dashboards

Coordinate scheduling, follow-ups, and communications between the sales team and prospects or clients

Assist in onboarding new clients and ensuring a smooth handoff from sales to delivery or account management

Manage inbound inquiries and route them appropriately within the sales team

Maintain and organize sales collateral, templates, and shared resources

Identify and flag process inefficiencies and support continuous improvement initiatives

Liaise with marketing, operations, and finance teams to support the full sales cycle

Required Qualifications

3+ years of experience in a Sales Administrator or Sales Manager role

Hands-on experience with HubSpot CRM — managing pipelines, workflows, reporting, and data integrity

Prior remote work experience with strong fluency in remote collaboration tools (Slack, Zoom, Google Workspace, or similar); candidates without prior remote experience will not be considered

Experience working with US or UK-based companies or customers

Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities

Strong written and verbal communication skills

Comfortable working independently in a fast-paced, distributed environment

Preferred Qualifications

Background in or exposure to the education sector (EdTech, training, e-learning, or academic services)

Experience supporting or managing a sales team in a senior or lead capacity

Familiarity with sales enablement tools, proposal software, or document management platforms

Exposure to CRM administration, workflow automation, or sales operations functions

Tools & Technology

HubSpot CRM (required)

Google Workspace or Microsoft 365

Slack, Zoom, and task management tools (Asana, Monday.com , or similar)

VoIP and communication platforms

Document and proposal tools

Please NOTE It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps — the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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