Senior Executive, Group Legal

[What the role is]

This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.

[What you will be working on]

Responsibilities

Office Administration

• •Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital)
• •PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit.
• •Liaise with internal units/divisions/groups on Group Legal’s operational needs
• •Maintain department supplies, equipment, and office resources
• •Ad-hoc duties as assigned

Invoicing & Finance Support

• •Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment
• •Track budget utilisation and flag variances to senior Group Legal management
• •Maintain records of legal spend, retainer agreements, and vendor contracts
• •Support procurement processes for external legal services, vendors and service providers within procurement guidelines

Events & Engagement

Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)

[What we are looking for]

Requirements

• •Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage
• •Proficiency in MS Office, Outlook, Teams and the ability to learn company-specific software if required
• •Good oral and written communication skills
• •Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools
• •Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities
• •A team-player

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