Senior Executive Support Specialist

Parra Consulting Group (PCG) is seeking a Senior Executive Support Specialist to provide full-spectrum executive administrative support to senior leadership at the Federal customer. This role operates in a high-tempo, TS/SCI environment and is critical to ensuring smooth daily operations, accurate task tracking, and mission readiness in support of customer’s global exploitation mission.

Key Responsibilities

Manage and deconflict complex executive calendars across multiple senior leaders.

Schedule meetings and secure conference rooms; coordinate with external offices to support high-level engagements.

Prepare agendas, minutes, and read-ahead materials for leadership briefings.

Maintain and track actions in customer’s Action Request Tracking System (DARTS), ensuring 100% on-time completion of taskers.

Review, edit, and quality-control outgoing correspondence, signature packages, and staff summaries for proper grammar, format, and security markings.

Screen incoming correspondence and determine appropriate routing or action.

Create and manage travel orders in the Defense Travel System (DTS), validate funding lines, and process domestic/OCONUS travel with APACS submissions as required.

Monitor and track official travel and prepare read-ahead packets for leadership.

Prepare, review, and track internal and external staff clearance and nomination packages, ensuring timely progression through all gate advancements.

Liaise with security staff and contracting officials to maintain compliance with clearance requirements.

Maintain official files, update file plans, and execute destruction/retirement actions in compliance with DIA records retention policies.

Ensure inspection-ready documentation for internal audits and CDRL deliverables.

Prepare Monthly Status Reports (MSR), training documentation, and property/accountability updates in accordance with DIA standards.

Support SOP updates and process improvements to increase efficiency and reduce scheduling or correspondence errors.

Assist with high-profile visits, ensuring proper escort control, visitor vetting, and protocol compliance for U.S. and foreign dignitaries.

Qualifications

Active TS/SCI with CI Polygraph is required.

Bachelor’s degree (preferred) in business administration, communications, or related field.

10+ years of specialized administrative experience at the executive or senior leadership level within the DoD or Intelligence Community.

Demonstrated expertise in DARTS, DTS/APACS, Microsoft Office Suite (Word, Excel, PowerPoint, Project, Access), and classified correspondence management.

Proven ability to work independently in a high-tempo, classified environment while managing multiple competing priorities.

Strong verbal and written communication skills, including the ability to draft and edit executive-level and technical correspondence.

Why Join PCG

Parra Consulting Group offers a mission-focused, collaborative environment where your skills directly support national security. We provide competitive compensation, 100% employer-paid medical/dental/vision coverage, life and disability insurance, and an unlimited PTO plan, ensuring both professional growth and work-life balance.