Senior Workday Systems Analyst, Payroll

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Senior Workday Systems Analyst, Payroll

Job Profile Title

Business Systems Analyst Senior

Job Description Summary

Information Systems & Computing (ISC) is the University of Pennsylvania’s central IT organization, providing the core network, data, voice, video, and enterprise application infrastructure and services upon which Penn’s numerous Schools and Centers build their unique tools and capabilities.

ISC’s 300-plus employees work closely with the University’s IT organizations in order to create, deliver and support products and services that help Schools and Centers operate efficiently and effectively. We strive to be easy to work with, and to serve as a trusted advisor to Penn’s IT community, faculty, staff and students in support of an environment of discovery and progress.

ISC’s focus on customer service and the high-quality, cost-effective, reliable implementation of modern IT solutions advances the mission of the University, as well as that of each individual School and Center. At Penn, technological freedom and departmental autonomy represent dearly held core values. ISC supports those ideas by providing foundational services and cogent counsel, empowering individuals and departments to employ their distinct strengths in support of their goals.

Learn more about us by visiting https://www.isc.upenn.edu/about on www.linkedin.com/company/penn-information-systems-computing/.

The Senior Workday Analyst serves as a senior functional expert responsible for the configuration, support, optimization, and continuous improvement of Workday Payroll and a backup for Time configuration as well as related processes. Working closely with Payroll, Human Resources, Benefits, Finance, and IT partners, you will lead system enhancements, implement new functionality, support payroll operations and compliance requirements.

Job Description

Job Responsibilities

• •Serve as the functional co-lead for the Workday Payroll module, overseeing end-to-end configuration, maintenance, and ongoing optimization.
• •Provide backup functional support for the Workday Time Tracking module.
• •Partner with the Payroll Office, Workday functional leads, and business stakeholders to identify opportunities for process improvement, automation, and enhanced utilization of Workday functionality.
• •Analyze business requirements and translate them into effective system configurations, business processes, reports, and functional solutions.
• •Configure and maintain payroll-related business processes, earnings, deductions, payroll calculations, tax setups, audits, validations, and integrations supporting U.S. payroll operations.
• •Configure and maintain payroll account posting rules and support the accurate recording and reconciliation of payroll liabilities within the University’s accounting structure.
• •Design, develop, and maintain payroll reports, dashboards, and analytics using Workday reporting tools to support operational efficiency, data accuracy, and informed decision-making.
• •Support payroll processing by executing audit reports, troubleshooting system and processing issues, conducting root-cause analyses, and implementing sustainable solutions.
• •Lead functional testing for payroll enhancements, tax updates, regulatory changes, integrations, and Workday biannual releases to ensure system accuracy and operational readiness.
• •Ensure Workday Payroll configurations and processes comply with applicable federal, state, and local payroll regulations, as well as University policies and procedures.
• •Other duties and responsibilities as assigned

Qualifications

• •Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
• •Minimum of 3 years of hands-on functional experience with Workday or a comparable enterprise resource planning (ERP) system.
• •Demonstrated expertise in supporting two or more Workday modules, preferably within a higher education environment.
• •Strong understanding of payroll functionality, U.S. payroll tax regulations, and applicable taxing requirements.
• •Strong analytical, critical-thinking, problem-solving, and communication skills, with the ability to translate business requirements into effective system solutions.
• •Familiarity with the University of Pennsylvania’s accounting structure and financial processes is preferred.
• •Demonstrated ability to manage multiple priorities, lead projects, and drive initiatives through completion.
• •Proven ability to collaborate effectively with cross-functional teams and build strong working relationships with stakeholders.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Information Systems and Computing

Pay Range

$84,961.00 - $135,000.00 Annual Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

• Special Requirements
• Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Time Away from Work: Penn provides you