Administrative Officer

Summary

The position is located within the Federal Aviation Administration (FAA), Air Traffic Organization (AJO), Technical Operations.

Duties

FV-G Band Duties: The primary responsibility of this position is to provide support to management with budget formulation and execution within an assigned area of responsibility. The incumbent performs a combination of routine and multiple and varying assignments and acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility within the office. Plans, develops, monitors, and presents briefings while making recommendations to District/Technical Services in Financial and Fiscal program areas. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Serves as liaison between District/TS and other Technical Operations organizations, as well as the regional office or service center. Supports AJO objectives to direct highly technical, complex, professional work for the development of a key agency budget tracking/reconciling program. Store Credit Program, and performance plan (financial plan) program. Duties are performed independently, under minimal supervision. Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and works with higher level and lower level professionals in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds. Develops/ prepares spreadsheets, financial reports, statements and data of both factual and analytical nature. Works closely with first level managers and support personnel providing guidance and oversight to assist them with their local budgets. Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments. Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Work activities support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO. FV-H Band Duties: Performs multiple and varying assignments under the limited direction of a manager, project/program manager, team leader, or more experienced professional. Acts as an individual contributor and/or member of a team and may perform some leadership functions for small projects/programs or other work activities. Applies experience and advanced knowledge applicable to his/her discipline to plan and accomplish assignments. Assignments may require knowledge and experience working across functional and/or organizational lines. Typical assignments may include maintaining line of sight when establishing District/Technical Services goals, ensuring they fall within the FAA goals and objectives. Determines the soundness of the goals and objectives within the established programs by identifying and analyzing actual or potential problem areas, trends, significant program accomplishments, areas of imbalance, or other factors in the program areas. Recommends changes in program objectives, operations, and resource utilization. Assists in the planning and integration of new programs or new staff into existing programs in order to maximize program effectiveness. Analyzes and evaluates office procedures in support of existing programs, as well as workload and distribution from the aspect of optimum office efficiency and effectiveness. Serves as an organization's principal budget expert and, as such, is responsible in assisting the organization's management in the formulation and use of best practices while assisting with the execution of budget matters. Work is reviewed periodically, typically at major milestones and at completion, for policy compliance and alignment with the requirements of projects and/or other work activities.

Qualifications

Qualification requirements must be met by the closing date of this vacancy announcement. FV-G: To qualify for this position at the FV-G (FG/GS 10-11) level you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-F or FG/GS 5-9. Specialized experience is: use of appropriate automated budget tools to allocate, track, reconcile and report the status of funds. Develops/ prepares spreadsheets, financial reports, statements and data of both factual and analytical nature FV-H: To qualify for this position at the FV-H (FG/GS 12) you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G (FG/GS 10/11). Specialized experience is: Experience applying management principles, practices, methods, and techniques to solve the problems of the organization; experience integrating management services with the general management of an organization; experience developing and securing the fiscal and business resources and services needed to manage and run an organization. Experience performing systematic general management reviews and audits to reach conclusions and make recommendations. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all external announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, please describe in your work history how you meet the answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted as appropriate. Eligible applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills, Abilities and Other Factors identified in this announcement. Based on this evaluation, applications will be referred in one of the following categories, score order, category grouping, or alphabetical and referred to the selection official for consideration.

Education

Education substitution for FV-G Band: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work. Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered. If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/indez.html Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable. Qualifications must be met by the closing