Administrative Officer

Summary

The incumbent reports to the Office of the Medical Center Director and serves as the Administrative Officer to the Associate Director for Operations. Assists the Associate Director for Operations (ADO) in coordinating, organizing, and evaluating VAWW operations.

Duties

Duties include but are not limited to: Participates with the Executive Leadership Team in establishing facility goals and developing the resources to attain them. Plays an active and influential role in policy formulation, planning, decision-making, and evaluation of special programs, cost-benefit analyses, and workload tracking. Aids in oversight of the publication process for all approved medical center policies (MCP), medical center bulletins (MCB), and ADO Standard Operating Procedures (SOP). Provide technical guidance and training on the mandatory formats and publication process, control/assign numbering for MCPs/MCBs, provide final review for compliance to format, ensure clarity, and validate accuracy of syntax. Monitors and analyzes changes in VHA and VISN goals and performance measures and helps develop proactive strategies and systems to address them. Manages special projects for major office or program issues of broad impact. Directs and assists medical center staff in administrative research, management analysis, and report development related to program plans, development operations, and assessment of any planning phase of the Medical Center's activities. Incumbent must lead discussions on a variety of Medical Center subjects, set priorities, and develop appropriate strategies to achieve stated goals and objectives. Analyze complex, multidisciplinary problems and develop timely, informed recommendations. Assists the ADO in assessing facility needs across all service lines and in recruitment and hiring efforts, including environmental management service, facility management service, and all other ADO departments as needed. Work Schedule: Monday-Friday; 8:00 a.m. - 4:30 p.m. Telework: Ad-hoc only Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD808250 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet the Time-in-Grade and Specialized Experience requirements within 30 days of the closing date of this announcement, 11/10/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing and coordinating a full range of administrative services within an office; managing budget and financial activities; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; planning and coordinating work to be accomplished by other staff; analyzing and evaluating the efficiency and effectiveness of a program and developing recommendations for improvement; utilizing office automation software and preparing letters, reports and presentations. Note: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher-level graduate education leading to such a degree, or an LL.M. if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. Note: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of a master's or equivalent graduate education may be used to qualify applicants for the GS-11 level. Note: If using education combined with specialized experience to qualify, a copy of your transcript is required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.