Administrative Support Assistant

Summary

About the Position: Performs routine and non-routine administrative, clerical, procurement, budget and office automation work. Addresses needs/issues associated with the administrative and clerical work of the office.

Duties

• •Utilize a variety of automation software to facilitate various activities to support administrative and senior staff.
• •Assist with planning, coordinating, maintaining calendars, and prepare meeting agenda such as unfinished business from previous meetings, current issues and notification of members.
• •Coordinate, prepare and track personnel related actions for civilian employees to include annual performance appraisals, work/leave schedules, incentive awards, and training.
• •Recognize potential discrepancies in timekeeping and take appropriate action(s) to correct.
• •Prepare purchase documents for a variety of goods, supplies, and services.
• •Process travel documents and make travel arrangements for staff.
• •Receive visitors and callers to the organization involving inquiries concerning a variety of substantive administrative issues.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the Organization In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience for GS-06: One year of specialized experience which includes performing procedural and administrative work in an office environment; preparing correspondence; maintaining files/records; making travel arrangements; maintaining inventory records for hand receipt accounts on property; making credit card purchases; gathering narrative and statistical budgetary data; prepare and monitor labor and fund requests; serve as timekeeper and complete weekly labor reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).