ADMINISTRATIVE SUPPORT ASSISTANT (OA)

Summary

You will serve as an Administrative Support Assistant (OA) to the Submarine Program Officer (0-6), Operations Department (300) of NORFOLK NAVAL SHIPYARD.

Duties

• •You will review directives and forms to eliminate duplication and ensure that all material covered is current.
• •You will coordinate services such as telephones, office equipment, supplies, office space, printing, publications, files, forms, control logs, copy machines, mail, and messenger services.
• •You will research, gather, analyze, and consolidate data for both recurring and special reports.
• •You will review outgoing Operations Department correspondence for completeness, clarity of expression, adherence to NNSY instructions and Operations Department policies, attachment of enclosures, proper grammar, punctuation, and spelling.
• •You will compile, consolidate, and summarize budgetary data for source documents such as supply orders, purchase orders, accounting records, work reports, and payroll records.
• •You will initiate and develop administrative functions and duties for the Submarine Program Officer including administrative timekeeping, communication between and tasking to Department Head liaisons, workshops, and supply and inventory management.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Experience with office automation software (such as Word, Excel, and PowerPoint) to research information, gather data, and prepare charts, graphs, narratives, and presentation slides for briefings. Experience with composing, editing, and reviewing official memos, letters, and reports using correct grammar, spelling, and punctuation to ensure compliance with office correspondence standards. Experience with following security regulations to handle classified materials, assist with security training, and use the Joint Personnel Adjudication System (JPAS) to prepare security clearance messages for official business travel. Experience with managing executive calendars, coordinating meeting logistics, prioritizing daily administrative tasks under changing deadlines, and applying office procedures to resolve routine and non-standard Experience with consolidating, and summarizing budget data; tracking expenditure; and preparing routine financial summary reports for management review. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.