Executive Assistant

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support the General Manager overseeing two offices in Dubai. The role will also coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations.

Key Responsibilities:

Provide day-to-day administrative and operational support to the General Manager across two Dubai offices

Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)

Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records

Support recruitment processes (interview scheduling, candidate coordination, initial screening)

Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management

Prepare reports, presentations, and internal documents as required

Ensure compliance with company policies and local regulations

Assist in organizing internal meetings, events, and staff communications

Essential Requirements:

Bachelor’s degree or equivalent experience

1-3 years of experience in administrative, HR coordination, or assistant roles

Strong organizational and multitasking skills

Excellent communication skills in English (Chinese is a plus)

Ability to work across time zones and coordinate with international teams

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

High level of discretion and professionalism

Desirable:

Experience in financial services / brokerage industry

Familiarity with UAE employment practices

Experience supporting senior management

Reporting Line:

Directly reports to General Manager (Dubai), with functional coordination with HR teams in NZ and UK.

Location: Dubai, UAE

Benefit:

Visa

Medical insurance

Discretionary Bonus