Executive Assistant (m/w/d)

Stellendetails

• •Ort: Mainz
• •Verfügbarkeit: ab sofort
• •Option auf Übernahme: ja
• •Vertragsart: unbefristet
• •Beschäftigungsart: Arbeitnehmerüberlassung
• •Arbeitszeit: Vollzeit
• •Vergütung: 48.000 EUR brutto p. a.

Für wen suchen wir

Für unseren Kunden, ein renommiertes Unternehmen der pharmazeutischen Industrie in Mainz, suchen wir ab sofort einen Executive Assistant (m/w/d) in Vollzeit.

Das bringen Sie mit

• •Bachelor's degree in Business Administration, Communications, Management, or a related discipline preferred
• •Equivalent combination of education and relevant executive support experience may be considered
• •5+ years of experience providing administrative and executive support to senior leaders in a complex corporate environment for example, in a role as an Executive Assistant (m/w/d)
• •Experience supporting Vice President, Senior Vice President, or equivalent executive-level leaders preferredand proven experience managing complex calendars, international travel, executive meetings, and high-priority business activities
• •Experience working across multiple functions and interacting with senior internal and external stakeholders as well as with handling highly confidential and sensitive information with discretion
• •Exceptional organizational and prioritization skills with the ability to manage competing priorities and deadlines and strong written and verbal communication skills
• •Excellent stakeholder management and relationship-building capabilities and high degree of professionalism, judgment, discretion, and confidentiality
• •Ability to anticipate needs, identify issues proactively, and implement solutions independently
• •Strong attention to detail and commitment to accuracy
• •Advanced proficiency in Microsoft Office 365 applications

Der Job

• •Provide dedicated executive support to assigned senior leaders by proactively manage complex calendars, schedules, and competing priorities
• •Coordinate domestic and international travel arrangements, including detailed itineraries, logistics and organize leadership meetings, workshops, town halls, and business events
• •Prepare meeting agendas, presentation materials, reports, briefing documents, and executive correspondence as well as track actions, decisions, commitments, and follow-up activities arising from leadership meetings
• •Act as a key coordination point between the executive, leadership team members, and internal and external stakeholders and support effective communication and information flow across teams, functions, and leadership forums
• •Manage confidential, sensitive, and business-critical information with the highest level of discretion and prioritize incoming requests and correspondence, ensuring timely handling and appropriate escalation when required
• •Coordinate departmental planning activities, leadership offsites, and organizational events and support budget administration, purchase orders, expense management, and related operational processes as applicable
• •Identify administrative and operational efficiencies and contribute to continuous process improvement and anticipate potential scheduling conflicts, operational risks, and business needs and proactively develop solutions
• •Maintain accurate records, documentation, and executive business files and build effective working relationships with stakeholders across all organizational levels to support business objectives
• •Ensure administrative and operational activities are executed in accordance with company policies, procedures, and established ways of working

Vorteile

• •attraktive Vergütung von 48.000 EUR brutto p. a.
• •persönliche und wertschätzende Betreuung durch unsere Niederlassung
• •bis zu 30 Tage Urlaub
• •Urlaubs- und Weihnachtsgeld
• •flexibles Zeitwertkonto
• •betriebliche Altersvorsorge und vermögenswirksame Leistungen
• •150 Euro Prämie bei erfolgreicher Empfehlung „Mitarbeitende werben Mitarbeitende“
• •exklusive Rabatte über Mitarbeitervorteile.de (z. B. bei Zalando, IKEA, HelloFresh!, u. v. m.)
• •Zuschuss nach 9 Monaten, z. B. für Jobticket, Dienstrad und Kantine

Sonstiges

• •Einsatz vorerst befristet für 12 Monate mit Option auf Verlängerung und Übernahme
• •Vollzeit: 40,00 Std./Woche

Kontaktinformationen

• Herr Sascha Wittig
• Office Events P & B GmbH
• Freseniusstraße 29
• 65193 Wiesbaden

• Telefon: +49 611-97164580
• E-Mail: [email protected]