Grants Manager A

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Manager A

Job Profile Title

Grants Manager A

Job Description Summary

Grants Manager A

The primary purpose of this position is to support the research activities of assigned Principal Investigators (PIs). Under limited supervision, the Grants Manager A manages sponsored program funds throughout the full award lifecycle, from pre-award proposal development through post-award administration and closeout.

The Grants Manager A oversees the pre-award process in partnership with Grants Coordinators and Principal Investigators, including proposal development, budget preparation, required documentation, internal routing, sponsor compliance, and submission activities across a diverse portfolio of funding sources. Post-award responsibilities include award setup and ongoing financial management; monitoring and reviewing expenditures, commitments, salary allocations, and effort; reconciling sponsored project accounts; preparing and reviewing monthly financial reports; and meeting regularly with Principal Investigators to review project finances, balances, and funding status.

The Grants Manager A reviews proposals and sponsored-project activity for compliance with sponsor and University policies, ensures applicable regulatory requirements are addressed, and verifies that Conflict of Interest disclosures and other required documentation are completed and submitted appropriately. This role provides comprehensive financial stewardship, including budget reconciliation, salary grid maintenance, payroll and costing allocation support, financial and effort reporting, and monitoring expenditures for allowability, allocability, and compliance with sponsor and University requirements.

This position is contingent upon continued funding.

The Grants Manager A manages portfolios that may include NIH grants, foundation awards, and other sponsored projects. The individual is responsible for all aspects of post-award administration for assigned Principal Investigators and serves as a resource to grants management staff by interpreting and applying sponsor and University policies and procedures.

Additional responsibilities include creating and maintaining salary grids, supporting effort reporting and other required sponsor reports, assisting departmental leadership with the annual budget process, maintaining documentation to support audit readiness, and performing other duties as assigned.

Job Description

Grants Manager A

The primary purpose of this position is to support the research activities of assigned Principal Investigators (PIs). Under limited supervision, the Grants Manager A manages sponsored program funds throughout the full award lifecycle, from pre-award proposal development through post-award administration and closeout.

The Grants Manager A oversees the pre-award process in partnership with Grants Coordinators and Principal Investigators, including proposal development, budget preparation, required documentation, internal routing, sponsor compliance, and submission activities across a diverse portfolio of funding sources. Post-award responsibilities include award setup and ongoing financial management; monitoring and reviewing expenditures, commitments, salary allocations, and effort; reconciling sponsored project accounts; preparing and reviewing monthly financial reports; and meeting regularly with Principal Investigators to review project finances, balances, and funding status.

The Grants Manager A reviews proposals and sponsored-project activity for compliance with sponsor and University policies, ensures applicable regulatory requirements are addressed, and verifies that Conflict of Interest disclosures and other required documentation are completed and submitted appropriately. This role provides comprehensive financial stewardship, including budget reconciliation, salary grid maintenance, payroll and costing allocation support, financial and effort reporting, and monitoring expenditures for allowability, allocability, and compliance with sponsor and University requirements.

The Grants Manager A manages portfolios that may include NIH grants, foundation awards, and other sponsored projects. The individual is responsible for all aspects of post-award administration for assigned Principal Investigators and serves as a resource to grants management staff by interpreting and applying sponsor and University policies and procedures.

Additional responsibilities include creating and maintaining salary grids, supporting effort reporting and other required sponsor reports, assisting departmental leadership with the annual budget process, maintaining documentation to support audit readiness, and performing other duties as assigned.

This position is contingent upon continued funding.

This position reports to the Director of Finance and Operations within the department and has a dotted reporting line to the PSOM Office of Research Support Services.

Qualifications

Grants Manager A

Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$65,628.00 - $85,284.00 Annual Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

• Special Requirements
• Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits . Yo