HR Assistant

Job Summary : Provide foundational administrative, operational and clerical support to the HR department. Act as a key point of contact for employees for onboarding, training, safety, uniforms, benefits and daily people operations.

Reports to : the Executive Director of Human Resources

Essential Functions and Duties (including, but not limited to) :

Onboarding & Offboarding

Welcome new hires and facilitate orientation and training sessions

Collect new-hire documents, set up HRIS profiles, and coordinate with IT for equipment

Prepare exit packages and coordinate offboarding tasks for departing staff

Records & Data Management

Maintain physical and digital employee files, databases, and HRIS systems

Track employee attendance, paid time off (PTO), sick leave, and timesheets

Run reports and assemble workforce data as requested by HR leadership

Payroll & Benefits Assistance

Gather attendance and time records to feed into payroll processing

Assist employees with basic questions regarding health insurance, retirement plans (like 401k), and benefit enrollments

Help check pay data and resolve minor payroll discrepancies

Employee Communication & Compliance

Serve as a first point of contact for general employee inquiries and policy questions

Maintain strict confidentiality regarding sensitive employee and company data

Support compliance efforts by following labor laws, company policies, and safety regulations

Safety Compliance & Training

Draft and revise safety policies and procedures in compliance with local, state and federal rules and regulations

Manage third party safety compliance

Advise leadership on safety compliance concerns

Create, publish, assign and manage mandatory safety trainings in Learning Management System