Human Resources Assistant

Summary

This position is in the Washington Headquarters Services (WHS), Human Resources Directorate, Personnel Services Division. The Directorate provides human resources support to the Office of the Secretary of War (OSW) and those Defense Agencies and Department of War (DoW) field activities WHS administratively supports. The Personnel Services Division provides recruitment, placement, and classification services for the Principal Staff Assistants in the OSW, WHS, and other supported DoW activities.

Duties

Incumbent typical work assignments may include the following: Ensure the prompt processing of all personnel actions and accurate position documentation performed in Defense Civilian Personnel Data System (DCPDS) database, USA STAFFING, and ASARS as you learn these systems. Prepare and deliver oral presentations such as briefings, training sessions, consultations, and strategy sessions with other staff service functions and activities. Participate with higher-graded employees in composing handouts and training materials for New Employee Orientation (NEO) sessions and training programs. Assists with administration of the Priority Placement Program (PPP) and other special hiring programs. Exercises considerable independence in performing recruitment and placement support tasks involved in filling a variety of positions using a variety of personnel authorities and systems. Perform a variety of recruitment and placement support duties.

Qualifications

In order to qualify for this position, you must meet the requirements described below. You may qualify at the GS-05 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-04 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability in: 1) Entering and verifying routine personnel data in basic automated human resources systems (such as DCPDS or equivalent databases); 2) Reviewing standard human resources documents for completeness, accuracy, and the presence of required administrative fields prior to processing: 3) Performing step-by-step procedural HR tasks, such as conducting basic candidate screening against established checklists and responding to routine personnel inquiries. You may qualify at the GS-06 level, if you fulfill the following qualification requirement: One year of specialized experience equivalent to the GS-05 grade level in the Federal service (experience may have been gained in the private sector) that demonstrates your ability in: 1) Applying specific human resources procedural rules to process a variety of staffing or classification actions and review position records; 2) Identifying and resolving minor discrepancies in personnel documents, position data elements, or automated HR systems, referring only unusual situations to a higher-graded specialist; 3) Assisting specialists with HR program operations, such as gathering documentation for special hiring programs, compiling HR status reports, or extracting data to draft routine correspondence. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience. All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. Your resume may not exceed two (2) pages. For qualifications determinations, it is recommended that applicants include their months and hours worked per week for each employment listed on their resume. If a determination is not able to be made about the duration of your creditable experience for qualification requirements, you will be removed from consideration. Read more about what should I include in my federal resume at https://help.usajobs.gov/faq/application/documents/resume/what-to-include ACTIVE DUTY SERVICE MEMBERS: Federal agencies treat active duty service member as veterans, disabled veterans, and preference eligible, when they submit, as part of their application package, a "certification" of active service in lieu of a DD-214, indicating the service member is otherwise eligible and will be discharged or released within 120 days from the date of submission.. A "certification" letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. This "certification" must include your rank, dates of active duty service, type of discharge and character of service (i.e. honorable), and date any terminal leave will begin. It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters. Active duty members that fail to provide a valid "certification" of service with their initial application will be found "not eligible". Members may be appointed before the effective date of their military retirement/separation if they are on terminal leave. DOD PPP candidates using Application-Based Procedures: Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist (DD-3145-4) dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist (DD-3145-3) to verify your eligibility for Military Reserve and National Guard Technician preference. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist (DD-3145-2) to verify your eligibility for Military Reserve and National Guard Technician Disability preference. Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist (DD-3145-1) to verify your eligibility for Retained Grade preference. All qualifications and education requirements must be met by the closing date of this announcement and clearly documented in your resume. For entry at the GS-05 level, status applicants must have served 52 weeks as a GS-04 or higher grade in the Federal Service. For entry at the GS-06 level, status applicants must have served 52 weeks as a GS-05 or higher grade in the Federal Service.

Education

Substitution of Education for Experience at the GS-05 level : Four years of successfully completed education above the high school level in any field for which high school graduation, the equivalent, is a prerequisite may be substituted to meet the specialized experience required. Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. ARE YOU QUALIFYING BASED ON EDUCATION or A COMBINATION OF EDUCATION AND EXPERIENCE? You must provide sufficient documentation of your education in your resume. You MUST provide a copy of official or unoffi