Human Resources Specialist

Summary

This position is assigned to the Non-Appropriated Fund Human Resources Branch; Fleet and Family Readiness Support Services; Commander, Navy Region Japan; Yokosuka, Japan. Incumbent serves as a HR Specialist and may perform one or a combination of the following functions within the HR Branch: Classification, Recruiting, Employee Relations, Labor Relations, Benefits, Retirement, and Permanent Change of Station Travel. *Access to medical and dental care is extremely limited. See Benefits section.*

Duties

In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience. Recruiting/Staffing (includes but not limited to): Serves as SME and provides analytical and technical advice and guidance to managers and/or supervisors on recruiting strategies and process, special programs, and relocation ( e.g., Permanent Change of Station (PCS)) and retention programs. Performs all required duties related to recruiting ( e.g., complex position analysis to determine position and skill requirements, recruiting resources, areas of consideration, and short and long­ term recruiting needs; and working with managers and/or supervisors to prepare crediting plans). Reviews requests for personnel action (SF 52s) and actions by utilizing the CNIC NAF personnel database Systems, Applications and Products Human Resources (SAPHR) for recruitment, employee personnel data changes, processing of awards, etc. Ensures accurate and timely payments related to recruiting actions and PCS claims. Provides advice and guidance on PCS related issues. Employee Relations (includes but not limited to): Serves as SME and provides advice and assistance to, and collaborates with, CNIC NAF HQ and Region staff in the area of employee relations ( e.g., performance, discipline). Provides guidance to managers and/or supervisors regarding handling of employee relations' issues (e.g., performance, discipline) and action(s) to be taken, and prepares required letters and/or documents. Researches and interprets policies on employee relations' issues ( e.g., substance abuse, sexual harassment, changes in working conditions/schedules, leave requests/administration, job related stress). Benefits (includes but not limited to): Serves as SME and performs all required duties, including providing advice and assistance to, and collaborating with, current CNIC NAF HQ and Region staff, retirees, prior CNIC employees, dependents, and/or other NAF Department of Defense (DoD) staff, on matters related to benefits' program administration ( e.g., insurance (medical, dental, life), Long Term Disability, Workers' Compensation (WC), Family Medical Leave Act, Flexible Spending Account, Affordable Care Act). Ensures timely and accurate collection of benefit payments for employees depending on leave status, and collects benefits' payments for all NAF employees in a delinquent payment status. Conducts annual benefits fair and provides benefits' fair assistance to installation staff. Retirement (includes but not limited to): Serves as SME and provides advice and assistance on portability of benefits to employees transferring between DoD appropriated fund (APF) and NAF employment systems. Serves as SME and performs all required duties, including providing advice and assistance to current employees, retirees, prior CNIC employees, dependents, and/or other DoD staff on matters related to CNIC NAF Defined Benefit/Retirement and Defined Contribution/40l(k) Plans. General (includes but not limited to): Explains CNIC NAF HR policies. Participates in regional communications sessions with CNIC NAF HR staff, managers, and/or employees to present information on subject area topics. Serves as CNIC NAF liaison working closely with CNIC APF HR staff on issues/actions affecting both APF and NAF employees. Develops and presents subject area specific training to both internal and external customers. Prepares and analyzes functional area specific reports. Classification (includes but not limited to): Serves as Subject Matter Expert (SME) and provides advice and assistance to managers and/or supervisors on classification matters for all positions assigned to their organizations. Determines appropriate title, series, pay band, and grade levels for white collar and craft and trade positions. Provides advice and assistance to current CNIC NAF HQ employees on classification and/or reclassification of position descriptions and general classification process information. Performs complex position analysis in collaboration with managers and/or supervisors in preparation of position descriptions and crediting plans. Advises and assists managers and/or supervisors with identifying appropriate pay range within the pay band for a position based on the classification determination.

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possesses the following: Knowledge of and skill in applying a wide range of HR theories, concepts, and/or practices to perform a variety of difficult and complex assignments in the areas of classification, recruiting, employee relations, labor relations, benefits, and/or retirement. Knowledge of CNIC organizational structure and mission(s) of organizations serviced to perform the full range of HR services. Knowledge of HR laws; and Office of Personnel Management (OPM), DoD, Department of the Navy (DON), CNIC, and various federal government HR policies, regulations, and procedures related to functionally specific areas of HR. Ability to interpret and apply OPM classification guidelines and policies to assist managers and/or supervisors in developing position descriptions and determine appropriate title, series, and pay band/ grade level. Ability to identify and determine position and skill requirements to create crediting plans to use in applicant qualification process. Ability to analyze resource requirements to identify key positions/competencies and develop training plans/developmental assignments for use with management development programs and/or intern programs. Ability to provide advice and assistance and interpret policy and regulations related to employee relations. Ability to provide advice and assistance and perform tasks associated with benefits' program administration. Ability to interpret retirement plan provisions, review and verify service information, calculate retirement estimates/benefits, and assist with actuarial validation. Skill in the use of a Human Resources Information System ( e.g., SAPHR, Defense Civilian Personnel Data System). Skill in the use of Microsoft Office Programs ( e.g., Word, Excel, Power Point, Outlook). Ability to analyze and prepare clear, concise, and technically sound reports related to work within the Branch. Ability to develop and effectively deliver presentations and/or training. Ability to communicate effectively both orally and in writing.

Education

A qualified candidate possesses at least one of the following: A master's degree or equivalent graduate degree in human resources management, business administration with a HR concentration or a directly related field, or 2 full years of progressively higher-level education leading to such a degree, or LL.B. or J.D., if related. At least 3 years of progressively responsible, specialized experience in recruiting and staffing that includes one or more of the following four areas: (1) conducting position analysis; (2) preparing crediting plans and vacancy announcements; (3) advising managers on pay rang