Management Analyst

Summary

The Procurement Systems Management (PSM) office is seeking a highly organized, detail-oriented Management Analyst to support our acquisition team in delivering timely, compliant, and customer-focused service to VA's mission of caring for Veterans. In this role, you will provide day-to-day administrative and technical support for PSM, applying your working knowledge of VA procurement and use VA systems and tools to prepare, track, and maintain procurement system related files and records.

Duties

***THIS IS NOT A REMOTE POSITION; YOU MUST BE IN COMPLIANCE WITH THE RETURN TO OFFICE (RTO) POLICY*** Major duties to include, but are not limited to: Meets with PSM leadership and staff on a regular basis to provide information and assistance, to resolve problems, and to identify ways to improve the quality and effectiveness of operational processes. Researches pertinent VA regulations and policies, as required. Implements new and revised policies, regulations, and procedures - noting effect on organization and communicating these effects to PSM leadership. Obtains appropriate information, and prepares and submits reports in a timely manner to meet operational deadlines. Plans and conducts studies of PSM business practices. Evaluates the effectiveness of policies, procedures, methods, systems, and operations within PSM. Organizes and delivers briefings to present findings and proposed improvement recommendations to PSM leadership and other personnel. Conducts special analyses and studies in support of the PSM front office and program managers for the core functional areas. Conducts research, prepares analyses, and recommends plans to bring projects to a successful conclusion. Plans and implements a wide variety of administrative and management activities in order to establish and improve management processes, which includes organizing and coordinating special projects, analyzing and proposing new and/or updated procedures, developing needs assessments, overseeing administrative workflow, and tracking of suspenses to ensure actions are completed within prescribed timeframes. Collects budget, personnel, and training data, and conducts appropriate statistical analyses of PSM performance. Reports findings, deficiencies, and recommended process changes to PSM leadership. Manages PSM SharePoint sites; creates new and maintains sites, as appropriate. Develops new or refines webpages to achieve and improve its effectiveness toward meeting PSM productivity and efficiency. Performs periodic reviews of SharePoint sites to ensure information remains up-to-date and accurate. Maintains knowledge of commonly used concepts, practices, and procedures related to developing intranet content to organize information in a logical and consistent fashion. Develops and implements PSM records management program for filing, protection, and retrieval of records. Writes, edits, and prepares a wide range of correspondence, briefing materials, and other documents. Monitors and tracks PSM suspense actions received through the enterprise electronic correspondence management system database (currently, the VA Integrated Enterprise Workflow Solution (VIEWS)). Work Schedule: Monday - Friday, 8AM-4:30PM Compressed/Flexible: Available Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in person work unless they have an approved exemption. Telework: Available, Ad-Hoc telework in accordance with agency policy. Virtual: This is not a virtual position. Position Description/PD#: PD00180A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not Required Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to some former Federal employees applying for reinstatement, as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Administrative Operations and Program Support: Provide administrative and operational support for organizational programs and ensure timely completion of administrative actions in support of organizational objectives. Process Improvement: Analyze operational processes, identify areas for improvement, and resolve complex administrative issues. Develop or make recommendations that improve program effectiveness, efficiency, and/or customer service. Information Management and Collaboration Technology: Manage electronic information platforms, such as SharePoint and Microsoft Teams. Create, maintain, and organize sites, records, and resources. Research, Analysis, and Advisory Services: Research and interpret policies, regulations, and organizational guidance. Analyze information and stakeholder feedback to evaluate impacts to operations. Provide recommendations, reports, and responses to support informed decision-making. Project Coordination: Coordinate projects, work groups, and administrative initiatives. Develop requirements, conduct needs assessments, gather and analyze information, monitor progress, and collaborate with stakeholder. Evidence of this specialized experience must be supported by detailed documentation of like duties performed in positions held on your resume. You will also need to provide work experience information such as hours per week, full-time/part-time status, and starting/ending dates of employment (month and year format) to establish you have one (1) full year of specialized experience at the required grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Resume must include job title and employer name, number of hours worked per week, start and end dates (including month and year), list of duties and responsibilities for each position held. In addition, if the experience was a federal position, you must list the grade for each position held. Failure to include this information may result in an ineligible rating. A full year of work is considered to be 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each positi