Travel Management Specialist

Summary

This position is located at the Gallup Indian Medical Center, Division of Financial Management Branch; Gallup, New Mexico. The purpose of this position is to develop, maintain and provide Gallup Service Unit guidance on complex travel regulations to civil service and commissioned personnel which adhere to separate travel regulations. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

Applies Federal Travel Regulations (FTR), Joint Federal Travel Regulations (JFTR), DHHS and IHS travel policies, travel card regulations, appropriations law, accounting principles, and budgetary practices to ensure compliant and accurate travel and financial transactions. Administers federal travel, training, Permanent Change of Station (PCS), First Duty Station, Commissioned Officer travel, household goods shipments, and relocation entitlements in accordance with applicable regulations and policies. Reviews, audits, and reconciles travel authorizations, vouchers, expenditures, obligations, undelivered orders, payment discrepancies, accounting codes, and commitment registers using automated financial and travel management systems. Analyzes travel and financial data, identifies compliance and operational issues, researches discrepancies, develops solutions, and provides recommendations to improve program efficiency, accountability, and effectiveness. Interprets and communicates federal travel policies and procedures; provides guidance to employees, supervisors, management, and leadership; prepares reports and recommendations; and trains travel preparers and staff on travel systems, regulations, and administrative procedures.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS:09: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: possesses comprehensive knowledge of Federal Travel Regulations (FTR), Joint Federal Travel Regulations (JFTR), and policies governing official government travel, with experience as a Federal Agency Travel Administrator (FATA) or comparable travel administrator. Have experience using the Unified Financial Management System (UFMS) and other federal travel management systems, including reviewing, auditing, validating, and reconciling travel authorizations and vouchers in accordance with federal regulations. Strong customer service, communication, problem-solving, and Microsoft Office skills, as well as the ability to develop and deliver travel-related training and briefings and troubleshoot system issues. Serve as the lead Agency/Organization Program Coordinator (A/OPC) for the Government Travel Card Program. Able to independently manage multiple responsibilities, ensure regulatory compliance, and provide timely, accurate guidance and support to employees and management. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

There are no education requirements.