Administrative Officer

Summary

This position is with the Department of the Interior, U.S. Fish and Wildlife Service, within the Missisquoi National Wildlife Refuge and will be filled at one of the below duty stations: Swanton, VT Philadelphia, PA Newburyport, MA Davis, WVA Pay will vary based on grade level and/or duty location for which you're selected, see the Duties Section for Salary information.

Duties

The major duties of this position include, but are not limited to the following: Serves as the focal point for all tasks and activities dealing with budget formulation, budget execution and tracking, and end-of-year closeout. Provides advice and guidance to station managers in budget and finance areas. In budget formulation, prepare projections and estimates and directs and/or enters data into appropriate forms. Responsible for assuring that all rules, regulations, policies, and procedures for budget submissions are followed. Performs analysis required to formulate the budget. Performs or directs all tasks and activities associated with end-of-year budget close out. Provides advice and guidance to station managers regarding appropriate use of carry-over funds to best meet both station needs. Personally performs or directs the acquisition of necessary supplies, equipment, and labor to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority. Serves as the primary administrative resource on administrative issues for station managers and staff. Provides advice and guidance to supervisors and employees on regulations, policies, and procedures related to human resources management. Prepares or directs the preparation of pertinent forms and documents. First time hires to the Federal government normally start at the step 1 rate. Salary Information: Swanton, VT: GS-9, Step 1 $62,982 - GS-9, Step 10 $81,882 per annum Philadelphia, PA: GS-9, Step 1 $68,013 - GS-9, Step 10 $88,421 per annum Newburyport, MA: GS-9, Step 1 - $69,905 - GS-9, Step 10 $90,882 per annum Davis, WVA: GS-9, Step 1 $61,722 - GS-9, Step 10 $80,243 per annum

Qualifications

Qualifications: In order to qualify for this position, you must possess the Minimum Qualification. One year of specialized experience equivalent to the GS-07 level, or equivalent non-federal experience. Specialized experience may include the following: performing budget preparation/execution duties e.g. estimations, projections, financial tracking, monitoring, reconciling, and reporting; purchasing of supplies and equipment; acting as a key point-of-contact for an organization for all administrative issues e.g., procurement, records management, time and attendance, and travel; providing guidance on and processing personnel actions. OR A master's or equivalent graduate degree, or two full years of progressively higher-level graduate education leading to such a degree, in a related field such as Business Administration, or Public Administration and that provided the knowledge, skills and abilities to perform this work. OR A combination of specialized experience and directly related graduate level education as described in A and B above that, when computed as percentages of their respective requirements, equals at least 100% when combined. Only graduate education beyond the first year is creditable to meet this standard. Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp All qualifications must be met by the closing date of this announcement - 11/10/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

You must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name, school name, grades, credit hours earned, major(s), grade point average or class ranking, and date the degree was conferred, if applicable. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not qualified for the position. Unofficial transcripts are acceptable, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work. Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For more information on how foreign education is evaluated, visit: https://www.ed.gov/about/initiatives/international-affairs/recognition-of-foreign-qualifications