Inventory Management Specialist

Summary

The Inventory Management Specialist is responsible for administering a wide variety of supply functions and programs at the Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP), Murfreesboro, TN. The incumbent is the resource for consult for much of the procurement for Mid-South CMOP.

Duties

Duties may include but are not limited to: Forecasts future workload requirements by reviewing, analyzing and coordinating the needs of multiple departments including receiving, various production zones, overall operations, taking into account delivery schedules, staffing options and potential leave or overtime needs. Uses knowledge of a broad range of supply program relationships to identify and resolve failure rates in critical items. Identifies interim acceptable substitutes, works with technical specialists, users and suppliers to correct deficiencies and resolve problems. Works directly with Government FSS, GSA, Prime Vendor, manufacturers, National CMOP Program and other contracting avenues to educate, evaluate and continually improve product flow, especially for low availability items of a critical nature. Works with multiple VISN PBM leaders and potential other Government departments to establish guidelines and custom reports that may be needed as supporting documentation on a routine or non-routine basis. Assists in training, education, and competency assessment of logistics personnel. Coordinates with material handlers/warehouse personnel to ensure the proper processing of receiving reports and issue documents, obtains appropriate signatures, maintains documents in hard copy form and electronic records to meet established requirements. Manages a program to monitor the quantities consumed by CMOP and takes necessary action to adjust levels to meet the needs of the CMOP. Analyzes stock levels, ordering frequency, and usage schedules to determine funds required and execution of budget plans for assigned inventory. Utilizes various databases to obtain adequate and pertinent data on which to base decisions. Resolves problems in flow of stock to support variations in zone assignments. Completes various types of supply, service, and equipment purchase bought against established Federal and VA contracts or through small purchasing procedures. Makes individual purchases not exceeding $15,000. Reconciles purchase card charges within the established time limits. Coordinates with warehousing/receiving program that assures proper storage of all items received at the CMOP. Initiates requests for replenishment of office supplies and other miscellaneous supply related material to support the CMOP. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday, 7:00am to 3:30pm Virtual: This is not a virtual position. Position Description/PD#: Inventory Management Specialist/PD410090 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/06/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: analyzing and resolving difficult inventory management issues and problems; Interpreting policy direction for specific operating requirements; responding to problems or questions associated with inventory management involving implementation of inventory management guidelines; working knowledge of specialized methods and techniques to analyze and evaluate the effectiveness and efficiency of inventory management programs and/or operations; and resolving issues and controlling actions in an inventory management function for all categories of material necessary in the facility. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or, LL.M., if related (TRANSCRIPTS REQUIRED). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education with total percentages equal to at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. (TRANSCRIPTS REQUIRED). PHYSICAL REQUIREMENTS: Typically, the employee sits at a desk and work is sedentary performed in an office setting. Work can require long periods of standing, walking, stooping, bending and lifting heavy items while performing functions in the warehouse. WORK ENVIRONMENT: Work performed will be both an office and warehouse setting. Incumbent is exposed to temperature extremes and inclement weather. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.